Formal letter: a damaged delivery
General Training Task 1: write a letter about an everyday situation and cover all three bullet points. Write at least 150 words (about 20 minutes).
You recently ordered a desk from an online furniture shop. When it was delivered, there were several problems. Write a letter to the shop's customer service department. You do not need to write any addresses. Start your letter with 'Dear Sir or Madam,'. Write at least 150 words. In your letter:
- give details of your order and the delivery
- explain what was wrong with the desk
- say what you would like the shop to do
at least 150 words · about 20 minutes
Check your text
- I say why I am writing in the first lines.
- I use a formal style: no contractions, polite requests (I would be grateful if …).
- I begin with 'Dear Sir or Madam,' and end with 'Yours faithfully,' and my full name.
- Each bullet point has its own paragraph, with details that make the situation clear.
- My letter has at least 150 words (the official minimum) and covers all three bullet points.
Useful phrases
- I am writing to complain about …
- Unfortunately, when I unpacked it, I found that …
- In addition, …
- I would be grateful if you could …
- If …, I would prefer a full refund.
- I look forward to hearing from you. / Yours faithfully,
Show the sample answer
Dear Sir or Madam,
I am writing to complain about a desk that I ordered from your website on 2 March (order number OK-48213). It was delivered last Thursday, a week later than the date I was originally given.
Unfortunately, when I unpacked the desk, I found that one of the legs was cracked and there was a deep scratch across the middle of the top. The box was also badly damaged, so I believe the problem happened during delivery rather than in my home. I have taken photographs of the damage, which I can send you if necessary. In addition, two of the screws listed in the assembly instructions were missing, so I could not have put the desk together even if it had been in perfect condition.
I would be grateful if you could arrange for the damaged desk to be collected and replaced as soon as possible. If a replacement cannot be delivered within two weeks, I would prefer a full refund, including the delivery charge.
I look forward to hearing from you.
Yours faithfully,
Daniel Moreau
Sample answer: 180 words